EnglishForeign-owned companies (FDI) in Vietnam are subject to a number of periodic reporting obligations. In fact, many companies do not pay attention to these reports, leading to a breach of reporting obligations and being fined. To help you stay compliant, Nova Law has compiled the 5 most critical periodic reports that FDI in Vietnam must submit, along with clear, step-by-step submission instructions for each.
1. Report on the implementation of investment project
a. Subjects
A total of 5 reports must be submitted each year, according to the following schedule:
- 4 quarterly reports: due before the 10th day of the first month of the following quarter.
- 1 annual report: due before 10 February of the year following the reporting year.
b. Instructions for submitting reports
Step 1: Register for a company account in FIA system
After being granted the Enterprise Registration Certificate, the company needs to prepare an application according to the regulated form to register for an account and submit it to the Department of Finance in the province/city where the investment project is implemented. After about 10 working days, the company will directly receive the account and password at the registry office or receive this information via the company’s email.
Step 2: Submit reports
After being granted an account, the company will access to National Investment Information System, declare and submit periodic reports online.
c. Penalties for violating reporting obligations
In cases of non-compliance with reporting obligations, including failure to report, late submission, or inaccurate reporting, the company may be fined between VND 30 million and VND 50 million as prescribed in Article 15.2 of Decree No. 122/2021/ND-CP
2. Report on investment monitoring and evaluation
a. Subjects
Investors implementing investment projects financed by other capital sources pursuant to Clause 8, Article 98 of Decree No. 19/2026/ND-CP.
A total of 6 reports must be submitted each year, according to the following schedule:
- 4 quarterly reports: due no later than the 10th day of the first month of the following quarter.
- 1 six-month report: due no later than before 10 July.
- 1 annual report: due no later than before 10 February of the year following the reporting year.
b. Instructions for submitting reports
Step 1. Register an account
Investors with reporting obligations must register an account at https://taikhoan.mof.gov.vn, complete the required information, print and submit the registration form to the relevant support unit. Account approval will be notified by email within 1 working day.
Step 2. Submit reports
With the account ready, the company shall prepare the report per Form No. 13 issued under Circular No. 44/2026/TT-BTC, sign and seal the document, and submit it via the online portal.
c. Penalties for violating the reporting obligations
In cases of non-compliance with reporting obligations, including failure to report, late submission, or inaccurate reporting, the company may be fined between VND 20 million and VND 30 million, pursuant to Article 15.1 of Decree No. 122/2021/ND-CP.
3. Report on labor
a. Subjects
The following subjects are required to submit labor reports:
- Enterprises employing employees under labor contracts;
- Enterprises employing foreign managers and experts holding valid work permits in Vietnam;
- Enterprises engaging contractors under arrangements that constitute labor relationships rather than independent service relationships.
A total of 6 reports must be submitted each year, according to the following schedule:
- 2 Labor Usage Situation Report: submitted semi-annually by 5 June and annually by 10 January of the following year.
- 1 Unemployment Insurance Participation Report: submitted annually by 15 January of the following year.
- 2 Labor Accident Situation Report: submitted semi-annually by 5 July and annually by 10 January of the following year.
- 1 Occupational Safety and Hygiene Report: submitted annually by 10 January of the following year.
b. Instructions for submitting reports
When the reporting period arrives, the Department of Home Affairs will issue an official notice specifying the submission requirements and procedures. Employers may submit their reports either in person, by post, or online via the link provided by the local Department of Home Affairs.
a. Instructions for submitting reports
The company prepares a Report on the situation of using foreign workers according to Form No. 07/PLI specified in Decree No. 70/2023/ND-CP and submits it to the Department of Labor – Invalids and Social Affairs of the province/city where the company uses foreign workers.
b. Reporting period
| 6-month reports | Annual reports |
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c. Penalties for violating the reporting obligations
Companies will be fined from 1 million VND to 3 million VND according to Article 32.1(a) of Decree 12/2022/ND-CP
4. Report on the situation of trade activities and trade directly related activities
FDI companies being granted Retail Business Licenses are subject to reporting on the situation of trade activities and trade directly activities.
a. Instructions for submitting reports
The company prepares a Report according to Form No. 13 of the Appendix issued with Decree 09/2018/ND-CP and submits it to the Department of Industry and Trade of the province/city where the company registered its retail business license.
b. Reporting period
Annual report: The company submits the report before 31 January of the year following the reporting year.
c. Penalties for violating the reporting obligations
The company failing to report on goods purchase and sale activities and activities directly related to goods purchase and sale to the competent state management agency will be fined from 10 million VND to 20 million VND, depending on the seriousness of the violation according to Article 70 of Decree No. 98/2020/ND-CP
5. Report on the implementation of foreign loans
Companies having foreign loans are required to submit reports on the implementation of foreign loans on the Vietnam State Bank’s website.
Note: Companies with short-term loans (not having to apply for a loan) are also required to report as medium and long-term loans.
a. Instructions for submitting reports
Step 1: Register an account
The company fills in the application for an account on the website of the Foreign Exchange Management Department – the State Bank of Vietnam. After entering all the required information, the company prints the declaration form from the website, signs, stamps it, and then submits the form either by delivery or in person to the State Bank branch in the province/city where the company’s head office is located. The outcome of this process includes the issuance of a username and password, which are sent to the company’s email.
Step 2: Submit a Report
The company submits an online report on the performance of short, medium, and long-term loans at the Website. In case the Website has technical errors, the company has to send a report to the State Bank branch approving the report on the Website.
b. Reporting period
Monthly report: before the 5th of the month following the reporting period.
c. Penalties for violating the reporting obligations
The company will be fined from 5 million VND to 10 million VND for sending reports not on time as prescribed in Article 47.1 of Decree No. 88/2019/ND-CP
Conclusion
This article provides information on several important reports that FDI companies in Vietnam need to pay attention to. Violating the reporting obligations will cause the company unnecessary penalties. Therefore, companies need to prepare and submit reports accurately and on time.
To assist companies in complying with these regulations, Nova Law provides the service of preparing and submitting the aforementioned periodic reports. Please contact Nova Law for more details
